{"id":27609,"date":"2026-10-06T08:26:00","date_gmt":"2026-10-06T13:26:00","guid":{"rendered":"https:\/\/www.sageworld.com\/resources\/?p=27609"},"modified":"2026-10-05T23:59:42","modified_gmt":"2026-10-06T04:59:42","slug":"how-to-track-down-hard-to-find-products-2","status":"publish","type":"post","link":"https:\/\/www.sageworld.com\/resources\/index.php\/2026\/10\/06\/how-to-track-down-hard-to-find-products-2\/","title":{"rendered":"How to Track Down Hard-to-Find Products"},"content":{"rendered":"

A client asks you for a specific promotional product. They know the color, budget, deadline, and maybe even the decoration method they want.<\/p>\n\n\n\n

You open SAGE Workplace, run a product search, and suddenly you\u2019re faced with hundreds or even thousands of results.<\/p>\n\n\n\n

The right product is likely in the list. The real challenge is finding it fast.<\/p>\n\n\n\n

Here are some advanced search tips for the SAGE Workplace Windows app to help you narrow your results and find the right products more quickly.<\/p>\n\n\n\n

Start with the right type of search.<\/strong><\/h2>\n\n\n\n

Before adding filters, think about what you already know.<\/p>\n\n\n\n

If your client asks for something general, like \u201cI need ideas for drinkware,\u201d start with a broad search and narrow it down. If you already know details like the brand or price point, enter those right away.<\/p>\n\n\n\n

The more details your client shares, the easier it is to use SAGE Workplace to filter out products that don\u2019t fit.<\/p>\n\n\n\n

\"SAGE<\/a>
Start with the information you already have, then use SAGE Workplace’s search options to narrow down products that fit your client’s request.<\/em><\/figcaption><\/figure>\n\n\n\n

Use advanced search criteria.<\/strong><\/h2>\n\n\n\n

A keyword is a good place to start, but it doesn\u2019t need to do everything.<\/p>\n\n\n\n

If your client wants a blue insulated tumbler within a certain price range, searching for \u201ctumbler\u201d alone will likely bring up too many options. Instead, search for the product and use advanced criteria like color, supplier, and price to narrow it down.<\/p>\n\n\n\n

Start with what your client absolutely needs. If the product must be blue and within budget, focus on those first. Save less important preferences for later.<\/p>\n\n\n\n

A simple rule:<\/p>\n\n\n\n

Too many results? Add an important criterion.
Too few results? Remove a less important one.<\/p>\n\n\n\n

Get more precise with keywords.<\/strong><\/h2>\n\n\n\n

Sometimes the issue isn\u2019t with your filters, but with the words you\u2019re using to search.<\/p>\n\n\n\n

Suppliers often use different terms for similar products. For example, your client might say \u201ctravel mug,\u201d but a supplier could call it a \u201cvacuum-insulated tumbler.\u201d<\/p>\n\n\n\n

Begin with a clear and simple description. For example, instead of:<\/p>\n\n\n\n

\n

\u201cBlue stainless steel insulated travel tumbler with lid\u201d<\/p>\n<\/blockquote>\n\n\n\n

try:<\/p>\n\n\n\n

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\u201cInsulated tumbler\u201d<\/p>\n<\/blockquote>\n\n\n\n

Then use other search options to narrow your results by color, price, or any other requirements.<\/p>\n\n\n\n

\"Search<\/a>
Keep your main search term focused on the product, then use additional search criteria to narrow the results.<\/em><\/figcaption><\/figure>\n\n\n\n

If one term doesn\u2019t work, try a common alternative or make your wording simpler. Your first search doesn\u2019t have to be perfect.<\/p>\n\n\n\n

Use filters strategically<\/strong><\/h2>\n\n\n\n

Once you have your first set of results, use filters to quickly remove products that don\u2019t fit your needs.<\/p>\n\n\n\n

You don\u2019t need to use every filter. Start with the ones that matter most, like a strict budget or a required feature.<\/p>\n\n\n\n

\"SAGE<\/a>
Use filters to quickly remove products that don’t meet your client’s most important requirements.<\/em><\/em><\/figcaption><\/figure>\n\n\n\n

Add filters one at a time so you can see how each one changes your results.<\/p>\n\n\n\n

\"SAGE<\/a>
Add filters gradually so you can see how each criterion changes your search results.<\/em><\/figcaption><\/figure>\n\n\n\n

Remember this simple framework:<\/p>\n\n\n\n

Must-have \u2192 filter it.
Nice-to-have \u2192 consider it.
Doesn\u2019t matter \u2192 leave it alone.<\/p>\n\n\n\n

Search by supplier and other criteria<\/strong><\/h2>\n\n\n\n

If you already know which supplier you want to use, include that information in your search.<\/p>\n\n\n\n

Maybe you have a preferred supplier, your client wants a specific brand, or you\u2019re looking for alternatives to a product you\u2019ve used before. Instead of checking each result, use supplier filters to focus your search.<\/p>\n\n\n\n

\"SAGE<\/a>
Narrow your product search by supplier when you already know where you want to source the product.<\/em><\/figcaption><\/figure>\n\n\n\n

You can also combine supplier information with other details from your client\u2019s request.<\/p>\n\n\n\n

For example:<\/p>\n\n\n\n

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\u201cI need 500 of these in blue, below this price, and I\u2019d prefer to use this supplier.\u201d<\/strong><\/p>\n<\/blockquote>\n\n\n\n

Begin with the requirements that are non-negotiable. If you still have too many results, add another filter.<\/p>\n\n\n\n

\"SAGE<\/a>
Combine relevant criteria to turn a broad product search into a more useful selection.<\/em><\/figcaption><\/figure>\n\n\n\n

Combine criteria for specific requests.<\/strong><\/h2>\n\n\n\n

Advanced search is especially helpful when your client gives you a detailed brief.<\/p>\n\n\n\n

Suppose a client says:<\/p>\n\n\n\n

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\u201cI need 1,000 black insulated bottles, within this price range, from a supplier we already work with.\u201d<\/strong><\/p>\n<\/blockquote>\n\n\n\n

Break that brief into searchable pieces:<\/p>\n\n\n\n